- Client Register8
- Roster and Shift Log8
- Progress Notes and Case Log8
- Incident and Hazard Register8
Support that starts with the person
Willow Community Care is a not-for-profit community services provider working across the south-east of Melbourne, Geelong and the Goulburn Valley.
CAQA Willow Community Care, community services: aged care, disability, youth and family support
Willow Community Care is a not-for-profit community services provider working across the south-east of Melbourne, Geelong and the Goulburn Valley. Willow delivers in-home aged care under the Support at Home program, NDIS core and capacity building supports for people with disability, youth and family services for young people aged 12 to 25 and their families, and a recovery-oriented mental health program. Around 1,900 people receive a Willow service in a typical month, from a weekly domestic assistance visit through to intensive case management for a family in crisis. Every service begins with what the person wants their life to look like, and the support plan is built around that.
The organisation runs from three hubs. Dandenong holds head office, the People and Operations team and the largest home care and disability workforce. Geelong and Shepparton each run a local roster and a youth and family team. Frontline support workers are rostered on a seven-day roster in morning, afternoon and sleepover shifts, with an on-call coordinator available every night and weekend. Case managers, support coordinators and recovery workers work standard hours with flexible starts to fit around client appointments. Around 45 volunteers support social groups, transport and the community meals program under the supervision of a volunteer coordinator.
Person first
The person receiving support directs the support. Willow listens before it plans and asks before it acts.
Safe and respectful
Everyone has the right to be free from abuse, neglect and harm. Willow workers notice, speak up and report.
Honest and accountable
Willow records what it does, owns its mistakes and tells clients, families and funders the truth.
Stronger together
Willow works alongside families, carers, other services and communities, and never assumes it holds the whole answer.
Services and operations
To support older people, people with disability, young people and families to live the lives they choose, safely and with dignity, in their own communities.
In-home aged care
Personal care, domestic assistance, meal preparation, shopping, social support and transport for older people funded under the Support at Home program and the Commonwealth Home Support Programme.
Disability support
NDIS core supports including daily living assistance, community access and short term accommodation, plus capacity building supports such as skills development and support coordination.
Youth support and outreach
Drop-in, outreach and case management for young people aged 12 to 25 who are disengaged from school, at risk of homelessness or in contact with the justice system.
Family services
Early help and intensive family support for families referred through the Orange Door and child protection, including parenting support, safety planning and coordination with schools and health services.
Mental health recovery
Psychosocial support that helps people set their own recovery goals, build daily living skills, connect with peers and the community and plan for wellness and crisis.
Community programs and volunteering
Social groups, community meals, transport and a volunteer program that connects local people with older residents and people with disability who are isolated.
Six departments, one workplace
Each department has a purpose, a lead, responsibilities, performance measures and the systems it works in. Students are placed in a department by their scenario.
Home and Community Care
Delivers in-home and community supports for older people funded under the Support at Home program and the Commonwealth Home Suppor...
Visit departmentDisability Support Services
Provides NDIS core and capacity building supports including daily living assistance, community access, skills development, support...
Visit departmentYouth and Family Services
Runs outreach, drop-in and case management for young people and early help and intensive support for families. Workers engage youn...
Visit departmentMental Health and Wellbeing
Delivers recovery-oriented psychosocial support for adults living with mental health challenges. Recovery workers and peer workers...
Visit departmentQuality, Safeguarding and Compliance
Owns the quality management system, incident and complaints handling, safeguarding, audits and accreditation across all programs. ...
Visit departmentPeople, Rostering and Operations
Recruits, screens, inducts and rosters the workforce, manages work health and safety, the vehicle fleet and the volunteer program,...
Visit departmentWorking systems with real records
Every system is live in your browser: create, update, search, move cards on a board and export what you did. Reset returns the seed data at any time.
Client Register
The master record of every person Willow supports, their program, coordinator, plan review date, risk flags and service status.
8 recordsRoster and Shift Log
The seven-day roster of client visits and shifts, with check-in status, hours worked and shift notes for the rostering desk.
8 recordsProgress Notes and Case Log
The contact record for every client: shift notes, phone contacts, case conferences and handovers, written objectively and signed off by the coordinator.
8 recordsIncident and Hazard Register
The register of injuries, near misses, hazards, allegations, behaviours of concern and restrictive practices, with the reportable scheme, investigation status and actions.
8 recordsFeedback and Complaints Register
Every complaint, compliment and suggestion from clients, families, advocates and partners, with the owner, response due date and resolution status.
8 recordsInbox
8 work requests from managers and colleagues, each linked to a scenario or a document.
Open inboxEight workplace scenarios
Sign in as a role, read the brief, work through the tasks using the documents and systems, then print an evidence summary for your assessor.
Your first personal care visit
You are a new Support Worker in the Home and Community Care team.
Open scenario Intermediate 3 to 4 hoursRespond to a falls risk near miss
You are the Care Coordinator for the Dandenong home care team.
Open scenario Intermediate 3 to 4 hoursRun an NDIS plan review the right way
You are a Support Coordinator in Disability Support Services.
Open scenario Advanced 4 to 5 hoursInvestigate an unauthorised restrictive practice
You are the Quality and Practice Lead in Disability Support Services.
Open scenario Intermediate 3 to 4 hoursSupport a young person facing homelessness
You are a Youth Worker at the Dandenong drop-in.
Open scenario Advanced 4 to 5 hoursReview a family violence safety plan
You are a Family Services Case Manager.
Open scenario Intermediate 2 to 3 hoursReview a wellness plan with the person who owns it
You are a Recovery Support Worker in the Mental Health and Wellbeing team.
Open scenario Advanced 4 to 5 hoursPrepare the quarterly complaints and incidents paper
You are the Quality Coordinator in the Quality, Safeguarding and Compliance team.
Open scenarioNotice board All notices
- Safety Manual handling refresher sessions this month
8 September 2026 - Compliance Aged care quality review scheduled for November
10 September 2026 - People Welcome to our September new starters
14 September 2026
Coming up Calendar
- 14/09Buddy shift: first home visit with Lena Petrova
7:30 am, Client home, Noble Park - 17/09Manual handling refresher
10:00 am, Training room, Dandenong hub - 22/09Weekly incident and complaints review
2:00 pm, Quality office, Dandenong hub - 28/09Aisha Rahimi plan review with Dari interpreter
11:00 am, Client home, Springvale
Mapped to the Community Services
Every scenario lists the current units of competency and qualifications it supports, with assessor notes and a printable evidence summary. Use it with your own assessment tools or ask CAQA for a matched kit.